Network X 2026
Exhibitor Manual
For Space Only Exhibitors
Here you’ll find all the relevant information you’ll need for the event. Please ensure you read through each section carefully and meet any applicable deadlines to ensure a successful, smooth-running event. If you have any questions please reach out to Customer Success!
WHAT'S NEXT?
To ensure a successful and smooth-running event make sure to carefully read through and complete each action before the deadline specified.
Scroll down for more information about each section.
ACTIONS & DEADLINES
| WHAT | WHERE | WHEN (DD/MM/YY) |
| SUBMIT YOUR LOGO (AI/EPS and JPEG/PNG) | Onboarding form to be launched | ASAP |
| SUBMIT STAND PLANS (Detailed Stand Drawings, Risk Assessment, Method Statement & Declaration) | Submission Process | 7/8/2026 |
| ADDITIONAL SERVICES (Carpet, Furniture, Coffee machine, Fridge, etc.) | Go to Alter Expo webshop | 2/9/2026 |
| VENUE SERVICES (Power, Rigging, Water, Cleaning & Waste Management) | Go to StandOut webshop | 10/9/2026 |
| CATERING ORDERS | Go to Gerstner webshop | 22/9/2026 |
| INTERNET ORDERS | Go to CANCOM webshop | 22/9/2026 |
| TEMPORARY STAFF (Booth Staffing/Security Services) | Complete the order form | 25/9/2026 |
| AV ORDERS | Go to Eventpro portal (Password: eu) | 28/9/2026 |
| PASS REGISTRATION (Register your staff for the show) | Exhibitor Portal to be launched | 28/9/2026 |
| FREIGHT HANDLING, STORAGE & LOAD-IN | Send your request to DHL | 1/10/2026 |
BETTER STANDS
Through our commitment to the evolution of the events industry, we aim to ensure that we are delivering the best possible experience for our customers. That is why, we at Informa, have created the industry-wide campaign Better Stands.
Better Stands focuses on uniting exhibitors, contractors and the wider event industry to move away from disposable, single-use stands at our events, in favour of reusable structures. We believe that by moving away from the use of disposable stands we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events.
Following up on steps already taken at previous editions and informing the exhibitors and stand contractors about Better Stands, this year we are moving forward and will require all space-only stands to at least reach a Bronze Level.
Please have a read through the Better Stands Exhibitor Information Guide to get more information about the campaign!
SUBMIT YOUR STAND PLAN
We have appointed BLG Events to manage the stand plan submission and approval process for this year's event.
BLG Events will be responsible for collecting all stand plan submissions, reviewing submissions, providing feedback to clients and submitting files for final checks.
Please review the below prior to submission of files.
All files need to be submitted to BLG Events no later than 7th August 2026.
SUBMIT YOUR STAND DESIGN & H&S PACK
Health & Safety at our shows is extremely important to keep EVERYONE safe. We enforce strict rules & regulations for all exhibiting companies to ensure a safe working environment and for the safety of our attendees.
DOCUMENTS FOR REVIEW
Contractors should follow the below steps in order for us to grant permission to build:
- Review the STEP-BY-STEP PROCESS for signing off stands
- Review BETTER STANDS
- Read the following thoroughly before starting the design:
WHAT TO SUBMIT
- Complete pages 32-43 of the HANDBOOK which includes a risk assessment, method statement, declaration & sustainability questionnaire.
- Sign the Contractor Disclaimer before 25th September.
- Provide detailed stand plans for your space that adhere to the above.
- Documents indicating adequate cover for product insurance, employee and public liability.
- It is essential that you take out adequate employee, public liability and product insurance against personal injury, damage to or loss of exhibits, etc. The limit requirement is not less than £2,000,000 per occurrence. It may be possible for you to extend your existing insurance to cover the event.
Please submit all H&S and design documents for your stand to BLG Events by 7th August 2026 (Friday).
For enquiries or assistance, please contact BLG:
networkx.design-submissions@blg-events.com
DEADLINE & REMINDERS
DEADLINE
The deadline to submit all files is 7th August (Friday).
REMINDERS
Should your design be classed as complex you will be expected to provide structural calculations at your own expense.
If your documents have not been submitted, or are not completed to an appropriate standard, Informa organizers reserve the right to refuse build/admission to the show or ask you/your stand contractor (if applicable) to resubmit the form with further information.
If your stand plans and H&S pack have not been submitted by the deadline set, Informa organizers reserve the right to refuse build/admission to the show.
AUSTRIA TRUCK DRIVING BAN
Please be aware that Austria imposes truck driving bans. Detailed information is provided below:
Weekend driving ban
This applies throughout Austria from Saturday, 15:00 to Sunday, 22:00 and on public holidays from midnight until 22:00. The ban applies to :
- Lorries with trailers, if the maximum permissible weight (mpw) of the lorry or the trailer is more than 3.5t.
- Lorries, articulated lorries, and self-propelled agricultural machines with an mpw of more than 7.5t.
General night-time driving ban
This applies on all Austrian roads for heavy goods vehicles with more than 7.5t mpw between 22:00 and 05:00.
ADDITIONAL EVENT SERVICES
VENUE SERVICES
StandOut Webshop is the official venue services platform for Network X 2026. If you require any of the following services, you must place your order via this webshop.
- POWER
- RIGGING
- WASTE MANAGEMENT/CLEANING
DEADLINE
10th September; Orders placed after this date will be subject to 25% late surcharge and availability.
POWER
Power is not included in your package, make sure you place your order for the event duration if required.
The current power package listed in the webshop covers the entire event period, including event days, as well as build and dismantle phases during the specified event hours. If you require a 24-hour power supply, please order a separate continuous power supply, which is limited to a 2kW capacity.
RIGGING
Hanging points and pre-rigs are exclusively provided by StandOut. The deadline to order rigging is 28th August. Please note that a 25% surcharge will be applied to orders placed after the deadline, and these will be subject to availability.
If you would like to discuss your requirements, please contact Lukas Zehetgruber at rigging@standout.eu
You can also use this form to order rigging directly with Lukas.
WASTE MANAGEMENT
As a reminder, we have strict waste policy. Any materials left in the halls will be photographed and the relevant contractor/exhibitor will be fined for the waste accordingly.
CONTACT
For enquiries or assistance, please contact:
Sally Mohamed
sally.mohamed@standout.eu
OTHER EVENT SERVICES
AUDIO-VISUAL
Event Pro is the official audio-visual supplier for Network X 2026. Whether you need TV screens, full video walls, or anything in between, they are ready to assist. You can access their portal HERE using the password eu (lowercase). For enquiries or assistance, please contact:
Carl Wilkes
+44 (0)1827 250500
hiredesk@eventproav.co.uk or cwilkes@eventproav.co.uk
Order Deadline: 28th September. Orders placed after this date will be subject to a 20% surcharge.
CATERING
Gerstner is the exclusive catering partner for Network X 2026. You can access their webshop HERE to place your catering orders.
Please note that food and beverages from external suppliers are not permitted inside the venue. If you wish to arrange food and beverage functions at your stand, please contact:
Kiara Salat
+43 664 88 11 19 48
salat@gerstner.at
Order Deadline: 22nd September. Orders placed after this date will be subject to availability.
INTERNET
Cancom is the exclusive partner for Network X 2026, providing internet services for the event. You can place your order for internet services by clicking HERE. For enquiries or assistance, please contact:
Wolfgang Major
+43 50 822 88933
sales.viecon@cancom.com
Order Deadline: 22nd September. Orders placed after this date will be subject to availability.
SECURITY/TEMPORARY STAFF
CAM Security is the staffing partner for Network X 2026. You can use this form HERE to place your staffing requests. For enquiries or assistance, please contact:
CAM Security GmbH
+43 (0)1 72 99 094
messe@cam-security.at
Order Deadline: 25th September. Orders placed after this date will be subject to availability.
FREIGHT, HANDLING, STORAGE & LOAD-IN
DHL is the official freight handler, customs broker and on-site handling agent for Network X 2026. Please submit your order using this manual directly with DHL
Thomas Hausmeister
+43 (0)1 7283160 8700
thomas.hausmeister@dhl.com
Order Deadline: 1st October. Orders placed after this date will be subject to surcharge/availability.
IMPORTANT:
- Please do not send any packages direct to the venue by post or courier, as the venue do not accept direct shipping.
- Storage during the event is only available if you have placed a handling & storage order with DHL.
Informa cannot be held responsible for the shipping of any equipment, nor are they responsible for the collection and receipt of any deliveries.
LOAD-IN APPLICATION
To improve safety and ensure smooth operations during load in and load out, it is mandatory to register all vehicles requiring access to the loading bay with DHL. More information to follow closer to event time.
Vehicles are granted access to the loading bay with allocated timeslots. Every truck driver gets a ticket to open the gate when entering the loading bay. The ticket is valid for 3 hours. If the truck driver stays more than 3 hours on the premises a fine of EUR 100 will be charged. Therefore, as soon as loading/unloading is finalized, the vehicles must leave the loading bay.
The logistics traffic plan for Messe Wien can be found here. For access during set-up and dismantling, please use Gate 1 at Trabrennstraße 5 at the back of Hall D.
There is no parking available for trucks at the fairground. To find the nearest parking options, you can use the Asfinag app here
STAND CONTRACTOR SERVICES
Alter Expo is the General Stand Contractor for Network X 2026 and they provide a variety of services to enhance your participation at the event:
- GRAPHICS
- ELECTRICALS
- FURNITURE
- CARPET
- FLORAL and many more
For enquiries or assistance, please contact:
Sophie Van Peteghem
+32 (0)9 216 06 60
svp@alterexpo.be
Order Deadline:
- Early Bird Rate deadline: 2nd September
- Graphics: 11th September
- Final Order deadline: 2nd October
YOUR STAND - SPACE ONLY RECOMMENDED CONTRACTOR
You will be provided with a raw space on the exhibition floor. It is your responsibility to utilize and build in this space. Please check your contract for the exact size of your floor space and plan accordingly.
If you are still looking for a stand contractor, Mercer Exhibitions is our recommended stand contractor for Network X Vienna 2026.
Elevate your brand with a bespoke exhibition stand designed exclusively for you. Creating unique, tailored solutions that perfectly match your vision. Through our collaborative consultation process, we work closely with you to develop a stand that aligns with your specific functionality requirements and reflects your aesthetic preferences.
Check out their upgrade packages and brochure to find your ideal stand.
EVENT INFORMATION
EVENT HOURS
FLOORPLAN
TRAVEL & ACCOMMODATION
ACCOMMODATION
We have partnered with Hotelmap to bring you discounted rates at hotels that are local to the event venue.
Please use the link HERE to view the hotels available nearby and book your accommodation for the event.
PLAN YOUR TRAVEL
Messe Wien is conveniently accessible through various modes of transport, with both Informa and Messe Wien strongly advocating for sustainable mobility. The venue is served by the following transport options:
METRO
U2 underground line, Messe-Prater station Exit to access Foyer A.
BICYCLE
Bicycle parking is available near Foyer A and the Congress Centre.
For more detailed information on how to reach the venue and available transport options, please visit here or click here to plan your route
VEHICLES & PARKING
We encourage visitors to use public transport to travel to the event whenever possible. However, if you need to drive, you can make use of the parking options listed below, including outdoor parking spaces available at Messe-Prater 3.
Parking Garage A
Nordportalstraße 4 / Max-Koppe-Gasse, 1020 Vienna
Parking Garage D
Trabrennstraße 3, 1020 Vienna
Connecting people – your official Lufthansa Group airline network
Benefit from the cooperation with the Lufthansa Group airlines (Lufthansa, SWISS, Austrian, BrusselsAirlines, Eurowings, Edelweiss, Discover) and optimize your travel costs. The extensive route networkwith around 310 destinations worldwide, as well as transatlantic flights operated by Air Canada and United are available to you.
Click here and the discounted rates will be displayed. They are valid for flights up to one week before and one week after the event.
We look forward to welcoming you on board!
ADDITIONAL POLICIES
CODE OF CONDUCT
Informa is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Sustainability is increasingly important to event attendees. Exhibiting at an Informa event allows you to highlight your company’s sustainability credentials and align with an event that champions sustainability.
To ensure that your company and exhibiting stand are aligned with Informa’s sustainability goals, please review the Exhibitor Sustainability Checklist and consider the steps as you plan your event.
If you have a space only stand, you must ensure that your stand is compliant with Informa’s Better Stands programme as detailed in the Exhibitor Service Manual and reaches at least a Bronze Level.
VIDEOGRAPHY & PHOTOGRAPHY
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.
DATA PROTECTION
Informa does not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with Informa, and do not have access to our confidential records.